• Sanitas HMIS™

• Sanitas Diagnostics™

• Sanitas RadioCenter™

• Sanitas Rx™

Sanitas HMIS Lite™ is a medical practice management software. The platform, being a web-based application, can be accessed from low cost desktop computers and/or mobile devices thus eliminating lengthy paper trails by having clinicians easily update patient records electronically. It is a complete medical practice management system best suitable for medical clinics, individual medical practitioners, and third-party medical billing companies.

Based on the fact that it is a web-based platform, the client can choose to have it hosted on-premise or FCS (Fortis Cloud Services) which is a 24/7 managed hosted infrastructrure. The solution has been designed in the context of the African Healthcare System. It has been implemented in a modularized approach to handle the various clinical processes such as patient registration & queueing, physician encounter; drug dispensation and inventory management, accounting including patient billing & insurance, out-patient & in-patient care services such as radiology & laboratory investigations amongst many others.

Sanitas HMIS Lite™ allows easy access to patient data to generate various records, including classification based on demographic, gender, age, and so on. It is especially beneficial at the ambulatory point, hence enhancing continuity of care. Internet-based access improves the ability to access such data remotely. The system provides the benefits of streamlined operations, enhanced administration & control, superior patient care, strict cost control and improved profitability. It is powerful, flexible and easy to use and is designed and developed to deliver real conceivable benefits to clinics. More importantly it is backed by reliable and dependable product support.

• It allows easy access to patient data to generate various records, including classification based on demographic, gender, age, and so on. It is especially beneficial at the ambulatory point, hence enhancing continuity of care. Internet-based access improves the ability to access such data remotely.
• It helps as a decision support system for the healthcare authorities for developing comprehensive health care policies.
• It reflects an improved drug usage monitoring system, including its effectiveness clinical outcomes and ROI. It relegates adverse drug interaction to the background and gives a push to appropriate pharmaceutical utilization.

• Integrated Inventory Management keeps track of all hospital stocks from medicines to linens and helps you keep the optimum level of stock all the time. It also minimizes the lost stock due to theft and misplacement.
• It enhances information integrity by a reduction in transcription errors and duplication of information entries.
• Sanitas HMIS Lite™ is easy to use and eliminates errors caused by handwriting.
• The latest technology gives perfect performance to pull up information from hosted or cloud servers.
• It provides all data in a single platform, hence enables Business Intelligence Module to provide valuable insights into clinic operations and the quality of patient care.
• It enhances the overall health care experience in a healthcare facility
• It improves the communication and interaction of doctors with their patients.
• It reduces expenses of an organization because of less paperwork, improved safety, and reduced duplication of testing.

• System Administration

  The system administration module is intended for the designated personel in charge of system administration. It allows for configuration of various aspects of business rules, user mandate & permissions, audit trails & help desk support. Key highlights are as follows:

  • User Management: User privilege, roles privileges & approval mandate management.
  • System Configuration: Allows configuration of various buiness rule & work flows such as branches, departments, clinics, insurance providers, medical schemes, work flows, required fields, que management system (QMS), etc.
  • System Audit: Allows viewing / audit various aspects of the the system processes such as online users, user activity, scheduled bacground jobs, system logs, database backup logs & error logs.
• Patient Register

  This module allows for management of patient demographic details. It is also the first point of contact of the patient journey in the healtcare facility. Key highlights are as follows:

  • Patient Register: Allows the front-desk staff capturing & editing of patient demographic details as well as queueing of patients to various specialists.
  • Patient Queue: Viewing & management of queued patients that have been queued to various specialists.
  • Calendar: Allows the front-desk staff to schedule patient appointments & visit reminders.
  • Enquiries: Allows the front-desk staff to access a list of various services available in the facility alongside their charges.
• Payment

  The payment module is intended for casheers or any personel tasked with handling of payments (both payables & receivables). It supports various modes of payments such as cash, bank transfer, card, mobile money, insurance cover, waivers, etc. Key highlights are as follows:

  • Receivables: Viewing & management of generated invoices, insurance claim schedules, payment receipt, refund request, client account deposits & pro forma invoices.
  • Payables: Viewing & management of payment vouchers, make payments to debtors, view payment listings & pre-payments.
  • Petty Cash: Intended for internal usage in the organization in handling petty cash. It supports management of petty cash request, payment request, imprest request & staff advance request.
  • Reports: Viewing of casheer collection, receipts & service backlog.
  • Billing: Reference of clients billing audit summary.
  • Enquiries: Allows the user to access a list of various services available in the facility alongside their charges.
• Laboratory Management

  The lab module handles end to end laboratory operations and designed to capture the details related to all phases in lab request management life cycle i.e sample collection, sample verification, report publication and report verification. Key highligts are as follows:

  • Improved Workflows: The seamless integration with out-patient, in-patient, nursing and billing modules helps in improving the facility workflows.
  • Intuitive User Interface: Lab requests can be searched and generated for a variety of tests with details such as status, priority, and referring physician. Users can capture sample collection and verification processes of multiple tests based on the common sample type with a single mouse click.
  • Configurable Templates: The module supports templates for all kinds of invasive and noninvasive diagnostic tests i.e individual (single parameter), group or multiple parameter templates.
  • Test Outsourcing: Option to outsource unavailable tests to external facilities (within the organization or outside) and integrate the results with patient record.
  • Communication: Email patient reports and send test report readiness details to the patient via SMS.
  • Blood Bank: Support for blood bank & blood transfussion procedures.
  • ReportsAccess to wide range or reports such as lab tests summary, lab results statistics, workload, ammendments, turn around time and service backlog. Regional government regulatory reports such as IDSR Weekly Epidemic reports, MOH 731, Clinical Chemistry Report & Parasitologyy reports are available.
• Pharmacy

  This intended for managing pharmacy operations such as drug sales, dispensation & returns. It is tightly integrated with the inventory & payment modules meaning the pharmacy operations are visible in the inventory and payment modules. The following are the key highlights:

  • Point of Sale: Viewing, processing & dispensation of patient prescription (both for in-patient and out-patient). It also supports servicing prescription for walk in client.
  • Store Management: Management of storage area details, internal requisitions, stock level adjustment & batch items exipiry.
  • Configuration: Management of pharmacy information details such as drugs, drug categories, drug stock levels, pharmacoology & contraindications.
  • Reports: Detailed and summarised reports such as monthly workload, monthly revenue, drug consumption, batch expiry & service backlog.
• Out Patient

  The out-patient module is designed for doctors & clinicians encounter interaction with their patients. Users can access medical records, capture doctors notes, request for imaging, lab investigations & prescriptions. Key highlights are follows:

  • Medical Records: Access patient's medical history, triage vitals captured by the triage nurse and pediatric growth charts for infants.
  • Doctor's Notes: Capturing of HPI, chief complaints, physical examinations, clinical profile, & patient management notes & diagnosis.
  • Treatment: Capturing / ordering for treatment (minor & major procedures), family health procedures, anciliary care treatment & drug prescriptions.
  • Investigations: Request and view investigations (laboratory tests & imaging). Doctors can also view radiology study images from the module.
  • Calendar: Scheduling & viewing of patients patient appointments.
  • Medical Reports: Access a collection of clinical & operational detailed medical reports. Clinical reports entail diagnosis summary, laboratory tests, patient vists summary, vaccination register & diagnosis register. It also comes packed with region based government regulatory reports such as IDSR Weekly Epidemic Monitoring Form, MOH 705 A, MOH 705 B, MOH 711, MOH 731, MOH 717, MOH 710, MOH 713 & HMIS Form 105. The operational reports entail current admissions, ward admissions & ward bed occupancy.

• Nursing

  The nursing module manages all the nursing operations for both out-patient and in-patient. It allows nurses to capture nursing care notes, cardex, vitals as well as access medical history. Key highlights are follows:

  • In-Patient Care: Allows nurses to view current ward admissions and manage patients nursing care notes / cadex, treatment, labour monitoring, theater queue & shift summary.
  • Out-Patient Care: Allows nurses to attend to queued patients by viewing & recording triage vitals, administered treatment (minor & major procedures, injection, vaccination & ancillary care).
  • Labor Monitoring: Allows nurses to capture & track partograph details for patients in labour.
  • Medical Records: Access patient's medical history, nursing care notes, pediatric growth charts for infants and vitals captured by the nurses.
  • Medical Reports: Access a collection of nursing operational detailed medical reports. The operational reports entail current admissions, ward admissions & ward bed occupancy.
• Manegerial Accounting

  This module is intended for back office finance administration staff. It allows the finance manegerial staff to manage various aspects of the facilities financials such as chart of accounts, general journal, general ledger, payment modes & budgeting. Key highlights are as follows:

  • Financials: Viewing & management of chart of accounts, general journal, general ledger, payment modes & budgeting.
  • Bank: Viewing, management and transaction reconciliation of bank account details .
  • Configuration: Management of products & service price lists, suppliers, insurance providers, medical schemes, consultant fees & ledger mapping.
  • Debtor Management: Management of debtor details such such as claim schedules, eClaims processing, client deposits, bulk allocation.
  • Invoice & Voucher Settlement: Settlement of debit & credit notes.
  • Reports: Viewing of various financial reports such as daily collections, daily payments, receipt summary, patient count summary, debtor & creditor statements, debtors ageing report, comprehensive income, insurance allocation & settlement, unposted revenue & units P&L reports.
  • Financial Statements: Viewing of financial statements such as trial balance, income statement, balance sheet & cash flow statement.
• Inventory Management

  The inventory module is allows various relevant staff tasked with the responsibility of managing stock items to manage & carry out operations such as inventory items management, store management & purchase management. Key highlights are follows:

  • Inventory Management: Provices management of inventory item details such as store location, batch details, cost, ledger mappings, etc.
  • Store Management: Management of storage area details, internal requisitions, stock level adjustment & batch items exipiry.
  • Revenue Analysis: Revenue summary reports based on billable items / services, department units, in-patient, outpatient & staff.
  • Purchase Management: Management of purchase requisition, purchase orders, LSO requisitions & LSO processing.
  • Supplier Management: Management of supplier / vendor details.
  • Inventory Reports: Detailed reports giving insights of the inventory stock item such as stock movement report, stock adustment report, product consumption trends, store product levels, stock replenishment report, purchase deliveries & spot check tracking report.
• Business Intelligence

  The business inteligence module allows various stakeholders to view various reports. It also comes packed with analytics & dashboards for various roles, e.g., CEOs, clinical managers, finance, and nurses. Key highlights are as follows:

  • Operations Analysis: Dashboards & reports of various facility operations such as patient visit analytics, clinical processes, inventory trail & service backlog,
  • Collection Analysis: Summary payment collection reports such as unit monthly summary, payment mode summary, casheer collection & debtor collection.
  • Revenue Analysis: Revenue summary reports based on billable items / services, department units, in-patient, outpatient & staff.
  • Performance Analysis: Department / units summary reports showing the income perfomnace baseed on the following details ledger account, MTD expenditure, MTD income, MTD net profit, YTD expenditure, YTD income & YTD net profit.
  • Financial Statements: Viewing of financial statements such as trial balance, income statement, balance sheet & cash flow statement.
  • Medical Reports: Collection of clinical & operational detailed medical reports. Clinical reports entail diagnosis summary, laboratory tests, patient vists summary, vaccination register & diagnosis register. It also comes packed with region based government regulatory reports such as IDSR Weekly Epidemic Monitoring Form, MOH 705 A, MOH 705 B, MOH 711, MOH 731, MOH 717, MOH 710, MOH 713 & HMIS Form 105. The operational reports entail current admissions, ward admissions & ward bed occupancy.
  • Inventory Reports: Detailed reports giving insights of the inventory stock item such as stock movement report, stock adustment report, product consumption trends, store product levels, stock replenishment report, purchase deliveries & spot check tracking report.
• Sanitas Board

  The Sanitas Board is a global module that is accessible to all system users in the facility and has no role permission restrictions. It's used for common global functions such as purchase requisitions, store requisitions, leave requst, etc. The following are the key highlights;

  • Notifications Create and view internal memos commmunication.
  • Requests: Initiate payment requests, imprest request, staff salary advance requests & transport request.
  • Requisitions: Initiate store item requisition, purchase requisition & LSO requisition,
  • HR & Payroll: View payslips, view payroll details (Earning & benefits, deductions, relief), view leave entitlement, leave request, view training invitations, view training material, respond to perfomance reviews & bank account detaiis.

• Radiology

  The radiology module is for use by radiologists & it manages all radiology services provided by the facility. As the radiology tests are booked, the request is automatically sent to the respective radiology department.

  • Test Scheduling: Calendar/Slot-wise views by day/week for one/multiple resources with automated patient SMS/email alerts.
  • Patient Flow Management: Capturing arrival state at the diagnostics department. The system supports manual updating of test results or send/receive automated HL7 messages from equipment or external RIS/PACS.
  • Inventory Tracking: The system automatically tracks and updates consumables consumption based on the service accorded to the patient.
  • Report Generation and Sign-off: Generate template based test reports, capture user and print signed off doctor signature or import PDF results from outhouse/external RIS applications.
  • Equipment Integration: The system comes packed with a HL7 based Integration with PACS/DICOM viewers, external RIS.
• In Patient

  The in-patient module is designed for doctors & clinicians encounter interaction with admitted patients. Users can access medical records, capture doctors notes, request for imaging, lab investigations & prescriptions. Key highlights are follows:

  • Billing: Automatic daily billing based on the configured ward charged & service accorded to the patient.
  • Theater: Scheduling of surgery procedures and booking of theater rooms. It also allows capturing of operation notes, pre-theater checklist & post-theater checklist.
  • Blood Transfusion: Requesting of blood transfussion procedures which gets sent to the laboratory.
  • Labor Monitoring: Allows doctors and clinicians to view partograph details as captured by the maternity nurses.
  • Medical Records: Access patient's medical history, nursing care notes, vitals captured by the nurses and pediatric growth charts for infants.
  • Doctor's Notes: Capturing of HPI, chief complaints, physical examinations, clinical profile, & patient management notes & diagnosis.
  • Treatment: Capturing / ordering for treatment (minor & major procedures), family health procedures, anciliary care treatment & drug prescriptions.
  • Investigations: Request and view investigations (laboratory tests & imaging). Doctors can also view radiology study images from the module.
  • Calendar: Scheduling & viewing of patients patient appointments.
  • Medical Reports: Access a collection of clinical & operational detailed medical reports. Clinical reports entail diagnosis summary, laboratory tests, patient vists summary, vaccination register & diagnosis register. It also comes packed with region based government regulatory reports such as IDSR Weekly Epidemic Monitoring Form, MOH 705 A, MOH 705 B, MOH 711, MOH 731, MOH 717, MOH 710, MOH 713 & HMIS Form 105. The operational reports entail current admissions, ward admissions & ward bed occupancy.
• Human Resources

  The HR module allows the facilities HR admin staff to manage the information of all their staff (both permanent & contractual). This module is tightly integrated with both the payroll & manegerial accounting modules. The following are the key highlights:

  • Employee Information: Management of employee employment details (job group, job scale, benefits, employement type), tenure, conduct cases, etc.
  • Leave Management: Management of time off or leave requests from staff. Other operations include leave adjustment and leave approvals.
  • Training: Plan an schedule for staff training. Training material can also be uploaed and shared with a specific target group.
  • Performance: Manage performance reviews by creating KPI review templates for each role designation which will be completed by the staff and their supervisors.
  • Reports: A collection of detailed reports such as termination reports, employee status changes, new hires, leave entitlement reports, perfomnace reports, turnover analysis, shift audit etc.
• Payroll

  The payroll module allows the facility's finance admin staff to manage and process payroll of all their staff (both permanent & contractual). This module is tightly integrated with both the human resources & manegerial accounting modules. The following are the key highlights:

  • Payroll Processing: Management of payroll period & processing approval levels. Bank payment schedules can be generated once the payroll has been processed.
  • Earning Configuration: Configuration of staff earning & benefits, earning categories, ledger linkage, job group / scale and individual staff earning.
  • Deduction Configuration: Configuration of payroll deductions such as deduction types, deduction category, ledger linkage, staff advance repayment schedule & staff individual deduction.
  • Relief: Management of staff personall & insurance relief.
  • Reports: A collection of detailed reports such as tax deduction cards, payment deductions, payroll aggregate, variance report, payroll item listing & earninig matrix.

• Asset Register

  The asset register allows the clinic administration maintain the information about their assets in an organized fashion. This module tightly imtegrates to the inventory & manegerial accounting module. The following are the key highlights:

  • Register: Management of asset information details such as capitalization, revaluation, exchange, and transfer of assets. The following is a sample of information captured: Name, category, make, model, location, serial number, asset tag, current value, depreciation percentage, etc.
  • Purchase Order: Management of asset procurement. Purchase order creation for assets can also be initiated and processed from this module.
  • Accounting Linkage: The calculation, recording, and reporting of depreciation of an asset, as indicated by the organization's depreciation policy can be achieved via this module; this information is incorporated into the manegerial accounting module.
  • Depreciation Calculation: All items in the asset register have a unique identification and used for calculation of depreciation, including year-wise Net Asset Value.
• CRM

  The CRM module is a mobile SMS based communication channnel that the facility can use to interact with its customers by scheduling both bulk and individual messages. The following are the key highlights:

  • OutBox Messaging Scheduling of both bulk messaging to a target contact group or single contact.
  • InBox Messaging: Allows the facility's admin staff to read responses & messages sent by customers via SMS.
  • Contact Management: Allows the facility's admin staff to manage message recipient contacts as well as target groups contacts.
• Sales & Marketing

  This module has been designed to help more established facilities with sales and marketing staff to better manage their day to day operations by keeping track of of their sales campaigns, workplans and set targets. The following are the key highlights:

  • Campaign Management Allows users to create and manage campaigns, leads, campaign schedules & work plans.
  • Enquiries: Allows the users to access a list of products and services offered by the facility.
  • Reports: Access to the campaigns dashborads, work plan targets report, achievements report, feedback analysis & referring facility statistics.
• Quality Assurance

  The quality assuarance module empowers the clinical administration staff to set integrity enforcement / restrictions on the offered services based of various patient parameters such as age, gender, vitals range limit, etc.

  • Clinic Age & gender restrictions for queueing patients to specific clinics i.e Child Welfare Clinic only accepts children below 5 years.
  • Vital Type: Age, gender and range indicators restrictions on which specific vitals can be captured. i.e UAC readings can only be applied to infants below 5 years.
  • Minor Procedures: Age & gender restrictions for specific minor procedures i.e IUD procedures can only be applied to the female gender of ages above 18 years.
  • Major Procedures: Age & gender restrictions for specific minor procedures i.e C-Section procedures can only be applied to the female gender.
  • Family Health: Age & gender restrictions for specific family heath procedures i.e Injectible contraceptives procedures can only be applied to the female gender of ages above 18 years.
  • Ancilliary Care: Age & gender restrictions for specific ancilliary care services i.e ITNs can only be distributed to persons above 18 years.
  • Vaccine: Age & gender restrictions for specific vaccination services i.e HPV vaccine can only be administered to female of ages above 9 years.
  • Prescription: Age & gender restrictions for specific prescription treatments i.e Doxycycline medication for Malaria can only be administered to persons of ages above 12 years.
  • Laboratory: Age, gender and range indicators restrictions on which specific laboratory tests can be requested for i.e HVS can only be applied to female patients.
  • Radiology: Age & gender restrictions on which specific radiology imaging examinations can be requested for i.e Breast MRI can only be applied to female patients over 12 years.